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Country Logistics Officer- Kenya

JRS Job Description

Identification of Position

Position Title: Country Logistics Officer

Location: Nairobi – Kenya (with frequent travel to the field projects)

Reports to: Country Director

Starting date: TBD

Contract duration: 1 year

Position Requirements

Organisational Context

The Jesuit Refugee Service (JRS) is an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organisation was founded in November 1980 and has a presence in over 50 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office in Rome. The style of JRS service is human and spiritual, working in situations of greatest need, seeking the long-term wellbeing of refugees and displaced persons, while not neglecting their immediate or urgent needs. JRS offers opportunities to a wide variety of staff, local and international, while maintaining a realistic and localised scheme of salary/stipend, insurance, etc.

Operational Context/Role

The Logistics’ primary responsibility is to oversee the procurement, management and safe running of all assets and logistics needs of the Country/Project Offices in collaboration with the Programme Staff and under the direction and supervision of the Country Director.

Key Responsibilities

  1. General

  • To organise all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for JRS operations.

  • To supervise and support all logistic personnel working for JRS.

  • To implement and monitor logistics systems, in accordance with JRS policies and procedures.

  • To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.

  • To report monthly on all logistics activities to the Country Director.

  • To assist the Project Director/Country Director with logistics advice during the drawing up of new project proposals.

  • To perform any other duties as requested by the Country Director.

  • In case of war, civil disturbance or arbitrary malicious intent, in consultation with the programme manager, to safeguard vehicles, communications and other capital equipment, either by disabling it, hiding it, or by driving it to safety, under the condition that this effort does not jeopardise the personal safety of any staff involved.

  1. Procurement and Storage

  • To manage procurement of items based on authorised requisitions, in line with JRS procedures.

  • To liaise closely with the Administrator/Finance Officer, as well as the Programme Manager on local and international procurement.

  • To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.

  1. Transport and Communication

  • To regulate the use of vehicles and communications equipment.

  • To install, programme and maintain communications equipment, including telephones, radios and fax.

  • Supervising and planning vehicle allocation in order to optimally serve the needs of the programme.

  • Monitoring the fuel consumption of JRS vehicles and the skills of the drivers.

  • To personally follow JRS regulations when driving a JRS vehicle.

  1. Personnel

  • To prepare job descriptions for logistics staff.

  • To recruit, instruct and supervise logistics staff.

  • To give advice to the Project Director/Country Director concerning the job performance evaluations of logistics staff.

  • To manage and supervise on a daily basis the watchmen and drivers.

  1. Administration

  • To ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.

  • To keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.

Core values and ethics

  • Good understanding of and compatibility with the values of JRS;

  • Very good pastoral sense and listening abilities and communication/inter-personal skills;

  • Demonstrated ability and experience of working in a multi-cultural environment with good multicultural sensitivities and in a flexible environment;

  • Willingness and ability to travel to the field, when appropriate, for project monitoring visits and live a simple lifestyle;

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